Graduate Exchange Student Application

Application Procedures for Exchange Students


Students in our partner universities must be nominated by their home institutions before beginning the application process. The home institution has to complete HU’s Nomination List excel format(*) with the basic information about the student selected for the exchange and submit it to Hitotsubashi University through the Nomination List Upload form.


The nominated student must complete an online registration form with their personal data and current courses.

  • Documents to be uploaded: Valid passport copy

*Online application for Spring-Summer 2020 was closed (September 30, 2019)




Students and their home institutions must send all of the application documents by e-mail and/or postal mail to the Educational Affairs Division Section 4 by the designated deadline through their home istutituions' student exchange office.

Direct applications from students with no nomination by their home institutions will not be accepted.

Please check on the below Document Checklist to download the application forms.

If any changes are made after the document submission, you must promptly notify us by e-mail.

Application Deadline for Admission

  • Deadline for Spring-Summer 2020 Admission: September 30, 2019 CLOSED
  • Deadline for Autumn-Winter 2020 Admissionn: March 31, 2020 CLOSED

Student Exchange Admission Schedule

Please refer to this admission schedule for the overall schedule.


Please check this schedule and our academic calendar before applying and ensure that the time frames meet any expected deadlines/procedures at your home institution before/after your student exchange at Hitotsubashi University.

Please note that Hitotsubashi University does not accomodate any requests from students to release any information about their grades before the unviersity's designated official grade release day.

Options for Graduate Exchange Students

There are four options for graduate-level student exchange.

1. Research under a Supervisor

Acceptance under this option is subject to the availability of a suitable supervisor and resources, and to the content of the application.

2. Enroll in Courses Conducted in Japanese

Both undergraduate and graduate courses conducted in Japanese are available. Applicants must possess a minimum Japanese language proficiency of JLPT Level 2, N2, or equivalent. Please note however that in practice JLPT Level 2 is generally insufficient for most courses, particularly for courses at the graduate level. Please refer to the web syllabus for the details of each course.

3. Enroll in Courses Conducted in English

There are some graduate and undergraduate courses conducted in English, but most of them are undergraduate-level only. Applicants must possess a minimum English language proficiency of TOEFL PBT 550, iBT 79, IELTS 6.0, or equivalent. A list of courses taught in English (HGP course list), mostly undergraduate-level courses, is available on the HGP website. Please refer to the web syllabus for the details of each course.

4. Enroll in Japanese Language Courses

Hitotsubashi University offers a wide variety of Japanese Language Courses ranging from introductory to advanced levels. Most courses are credited as undergraduate courses with a few exceptions for advanced Japanese language courses for graduate students. Please refer to the list of Japanese language courses, and to the web syllabus for the details of each course.

Document Checklist

No. Documents to be prepared by the applicant: Submit via Note
1 Confidential Reference Form *sealed Email
Should be filled out by the academic advisor at home institution. Required for everyone.
2 Official Transcript(s) *Cumulative Email
All attended semesters should be included.

*Indicate clearly the number of credits and grades earned during the last academic year.
3 Copy of the English Test Score or JLPT Certificate Email
Not required for those from our partner universities where the exemptions for English proficiency apply. Click here to see the Language Requirements for more details.
4 (Only if necessary)
Personal Information Registration for COE Application

>> Visa applivation procedures
Online Please refer to Appendix. 1 first and complete the form.
■Documents to be uploaded: a passport-sized photo

*Not required for those who enter Japan with a Japanese citizenship or Japanese passport.
5 (Only if necessary)
Statement of Financial Support
Required for those who only apply for COE.
*Not required for those who enter Japan with a Japanese citizenship or Japanese passport.
6 (Only if necessary)
Proof document(s) of Financial Support in English or Japanese
Supporting documents of your financial support (e.g., certificates of bank balance, tax certificate, or scholarship, etc.)
*Not required for those who enter Japan with a Japanese citizenship or Japanese passport.
7 (Only if necessary)
Accommodation Request Forms for Students with Disabilities (zip file)
*Needs to be submitted only if a student requests support.

Should be completed and signed by the student. Please read through the Checklist for Students Requesting Support for Special Needs, and submit all forms:
  • 7-1_Personal Information Disclosure Form
  • 7-2_Accommodation Request Form
  • 7-3_Accommodation Request Form (Coursework related)
*For 7-3, courses can be changed later until the actual course registration period, which is after the classes begin.
FYI (After your exchange is admitted)
Vaccination Record
*HU Vaccination Record form will be sent to you later.
Original Student must get vaccinated twice against measles, rubella, mumps and varicella or take a blood titers for each of them, and hand in their vaccination record form at the health check-up at your entry to HU.
See Appendix. 2 for more details.

No. Documents to be prepared by the home institution: Submit via Note
8 Letter of Verification Email
Please complete and sign the form.

  1. タイプするか、楷書または活字体で書くこと
    Type or print legibly.
  2. 数字は算用数字を用いること
    Use Arabic numerals for numbers.
  3. 年号は全て西暦を用いること
    Note the year according to the Western calendar.
  4. 固有名詞は全て正式な名称を記入し、省略しないこと
    Write proper nouns in full; do not abbreviate.
  5. 申請書内の氏名はパスポート名を用いること
    Name in English must be same as appears in your passport.
  6. 申請書をデータ(Excel, PDF)で提出する際に、ファイル名は変更しないこと
    Do not change the file names when you submit the Excel andor PDF data.

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