Graduate Exchange Student Application
Application Procedures for Exchange Students
- Deadline for September 2019 Admission
- Friday, March 29, 2019
- Deadline for Autumn-Winter 2020 Admission
- Tuesday, March 31, 2020 (TBC)
- Privately Financed Students
- MEXT Scholarship Students
- Exchange Students
- International Student Orientation
[STEP 1] STUDENT NOMINATION
The students in our partner universities must be nominated by their home institution before they start the application process. The home institution has to fill in HU’s Nomination List excel format(*) with the basic information of the student selected for the exchange and submit it to Hitotsubashi University through the Nomination Form Upload form.
(*)The Nomination List can be downloaded from the "Application Package Download" below.
[STEP 2] ONLINE REGISTRATION
The nominated student must fill up an online registration form with their personal data and courses.
*ONLINE APPLICATION FOR SPRING/SUMMER 2020 HAS BEEN CLOSED (September 30, 2019)
Online Application for Autumn/Winter 2020 will be open in January 2020.
[STEP 3] SUBMIT APPLICATION DOCUMENTS
Nominated students prepare the required supporting documents downloaded from this website.
The application forms and supporting documents should be send to us by the partner university via post or e-mail.
Please click on the below icon to download the application package (zip file). All the required documents are due by the designated deadline.
*Our postal address and e-mail address is listed in the Application Guidelines sent to our partner universities by e-mail.
Application Deadline for Admission
Student Exchange Admission Schedule
Please refer to this admission schedule for the overall schedule.
Options for Graduate Exchange Students
There are four options for graduate-level student exchange.
1. Research under a Supervisor
Acceptance under this option is subject to the availability of a suitable supervisor and resources, and to the content of the application. Before submitting an application, applicants are strongly advised to contact a supervisor with the relevant research interests and to clarify the purpose of the research and the level of proficiency in Japanese.
2. Enroll in Courses Conducted in Japanese
Both undergraduate and graduate courses conducted in Japanese are available. Applicants must possess a minimum Japanese language proficiency of JLPT Level 2, N2, or equivalent. Please note however that in practice JLPT Level 2 is generally insufficient for most courses, particularly for courses at the graduate level. Please refer to the web syllabus for the details of each course.
3. Enroll in Courses Conducted in English
There are some graduate and undergraduate courses conducted in English, but most of them are undergraduate-level only. Applicants must possess a minimum English language proficiency of TOEFL PBT 550, iBT 79, IELTS 6.0, or equivalent. A list of courses taught in English (HGP course list), mostly undergraduate-level courses, is available on the HGP website. Please refer to the web syllabus for the details of each course.
4. Enroll in Japanese Language Courses
Hitotsubashi University offers a wide variety of Japanese Language Courses ranging from introductory to advanced levels. Most courses are credited as undergraduate courses with a few exceptions for advanced Japanese language courses for graduate students. Please refer to the list of Japanese language courses, and to the web syllabus for the details of each course.
|Check||Documents to be prepared by the applicant:||Submission Method||Note|
|□||[Form 1] COE Application Form||-||
|Please refer to (Appendix 1) first and fill in the form.
Not required for those who enter Japan with a Japanese citizenship or Japanese passport.
|□||[Form 2] Statement of Financial Support||-||
|Required for everyone who is applying for a visa.|
|□||Proof of Financial Support in English or Japanese||-||
|Supporting documents for [Form 2].
Required for everyone who is applying for a visa.
|□||[Form 3] Confidential Reference Form *sealed||
|-||Should be filled out by the academic advisor at home institution.|
|□||[Form 4] Check List for Students Requesting Support for Special Needs||-||◆
|Need to be submitted only if a student with disabilities requests for a special accomodation.
Should be filled out and signed by a student.
|(Form 4-1) Approval for Disclosure/Sharing of Peronal Information|
|(Form 4-2) Application for Accommodations for Students with Disabilities|
|(Form 4-3) Application for Accommodations for Students with Disabilities (Courswork Related)|
|□||Official transcript(s) *Cumulative||-||◆
|All attended semesters should be included.|
|□||3 passport-style photographs (3cm x 4cm)||◆||-||Only photos taken within the last 3 months, and printed on photo papers are acceptable. No snapshots accepted (refer to Appendix 1 Section 3). These photos are used applied for COE application and student ID.|
|□||Copy of the English test score or JLPT certificate||-||◆
|For exemptions for English proficiency, refer to the Application Guideline Section 3. Language Proficiency and GPA Score Requirements.|
|□||Copy of the applicant’s passport
* Passport must be valid during the exchange period.
|No need if uploaded a copy through online application (include the vital page with photo).|
(Only after being admitted) Certificate of Health [View a sample]
*Health check must be taken within 3 months before your enrollment
|Should be filled out and signed by a physician. Instructions will be provided after the admission results are released. Please see (Appendix 2) for Medical Information in Japan.
Deadline: February 20, 2020
|Check||Documents to be prepared by the home institution:||Submission Method||Note|
|Original copy by post||E-mail (file format)|
|□||[Form 5] Letter of Verification||-||
|Please fill in and sign the document.|
|□||[Form 6] Nomination List for JASSO Scholarship Application||-||
|Please read though the eligibility first on page 1. If your students are eligible, fill in and sign the document.|
Type or print legibly.
Use Arabic numerals for numbers.
Note the year according to the Western calendar.
Write proper nouns in full; do not abbreviate.
Name in English must be same as appears in your passport.
Do not change the file names when you submit the Excel andor PDF data.