Undergraduate Exchange Student Application

Application Procedures for Exchange Students


Students in our partner universities must be nominated by their home institutions before beginning the application process. The home institution has to complete HU’s Nomination List Excel form with the basic information about the student selected for the exchange and submit it to Hitotsubashi University through the Nomination List Upload form.


The nominated student must complete an online registration form with their personal data and current courses.

  • Documents to be uploaded: Valid passport copy

*Online application for Spring-Summer 2020 was closed (September 30, 2019)




Students and their home institutions must send all of the application documents by e-mail and/or postal mail to the Educational Affairs Division Section 4 by the designated deadline through their home istutituions' student exchange office.

Direct applications from students with no nomination by their home institutions will not be accepted.

Please check on the below Document Checklist to download the application forms.

If any changes are made after the document submission, you must promptly notify us by e-mail.

Nomination / Application Deadline for Admission

  • Deadline for Spring-Summer 2020 Admission: September 30, 2019 CLOSED
  • Deadline for Autumn-Winter 2020 Admissionn: March 31, 2020 CLOSED

Student Exchange Admission Schedule

Please refer to this admission schedule for the overall schedule.


Please check this schedule and our academic calendar before applying and ensure that the time frames meet any expected deadlines/procedures at your home institution before/after your student exchange at Hitotsubashi University.

Please note that Hitotsubashi University does not accomodate any requests from students to release any information about their grades before the unviersity's designated official grade release day.

Document Checklist

No. Documents to be prepared by the applicant: Submit via Note
1 Confidential Reference Form *sealed Email
Should be filled out by the academic advisor at home institution. Required for everyone.
2 Official Transcript(s) *Cumulative Email
All attended semesters should be included.

*Indicate clearly the number of credits and grades earned during the last academic year.
*Underline the Japanese language courses for the purpose of the MEXT Scholarship application.
3 Copy of the English Test Score or JLPT Certificate Email
Not required for those from our partner universities where the exemptions for English proficiency apply. Click here to see the Language Requirements for more details.
4 (Only if necessary)
Personal Information Registration for COE Application

>> Visa applivation procedures
Online Please refer to Appendix. 1 first and complete the form.
■Documents to be uploaded: a passport-sized photo

*Not required for those who enter Japan with a Japanese citizenship or Japanese passport.
5 (Only if necessary)
Statement of Financial Support
Required for those who only apply for COE.
*Not required for those who enter Japan with a Japanese citizenship or Japanese passport.
6 (Only if necessary)
Proof document(s) of Financial Support in English or Japanese
Supporting documents of your financial support (e.g., certificates of bank balance, tax certificate, or scholarship, etc.)
*Not required for those who enter Japan with a Japanese citizenship or Japanese passport.
7 (Only if necessary)
Accommodation Request Forms for Students with Disabilities (zip file)
*Needs to be submitted only if a student requests support.

Should be completed and signed by the student. Please read through the Checklist for Students Requesting Support for Special Needs, and submit all forms:
  • 7-1_Personal Information Disclosure Form
  • 7-2_Accommodation Request Form
  • 7-3_Accommodation Request Form (Coursework related)
*For 7-3, courses can be changed later until the actual course registration period, which is after the classes begin.
8 (Only if applicable)
MEXT Scholarship Application Form
*This form is sent to the applicant upon request.
Please complete and print out, and then attach one passport photo (3 x 4 cm) on the form.
Submit the completed form along with a copy of Certificate of Enrollment issued by the home university.
  • Application documents must reach to us no later than March 2, 2020

For more details on the program, please read though the Course Guide:
FYI (After your exchange is admitted)
Vaccination Record
*HU Vaccination Record form will be sent to you later.
Original Student must get vaccinated twice against measles, rubella, mumps and varicella or take a blood titers for each of them, and hand in their vaccination record form at the health check-up at your entry to HU.
See Appendix. 2 for more details.

No. Documents to be prepared by the home institution: Submit via Note
9 Letter of Verification Email
Please complete and sign the form.
10 (Only if applicable)
Nomination List for MEXT Scholarship Application Form
Please read though the eligibility first on page 1. If your students are eligible and wish to apply for this scholarship, please assign a rank to your student(s) and sign the form.
  • Application documents must reach to us no later than March 2, 2020


  1. タイプするか、楷書または活字体で書くこと
    Type or print legibly.
  2. 数字は算用数字を用いること
    Use Arabic numerals for numbers.
  3. 年号は全て西暦を用いること
    Note the year according to the Western calendar.
  4. 固有名詞は全て正式な名称を記入し、省略しないこと
    Write proper nouns in full; do not abbreviate.
  5. 申請書内の氏名はパスポート名を用いること
    Name in English must be same as appears in your passport.
  6. 申請書をデータ(Excel, PDF)で提出する際に、ファイル名は変更しないこと
    Do not change the file names when you submit the Excel andor PDF data.

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