Undergraduate Exchange Student Application

Application Procedures for Exchange Students


    The students in our partner universities must be nominated by their home institution before they start the application process. The home institution has to fill in HU’s Nomination List excel format(*) with the basic information of the student selected for the exchange and submit it to Hitotsubashi University through the Nomination Form Upload form.

    (*)The Nomination List can be downloaded from the "Application Package Download" below.


    The nominated student must fill up an online registration form with their personal data and courses.


    Online Application for Autumn/Winter 2020 will be open in January 2020.


    Nominated students prepare the required supporting documents downloaded from this website.

    The application forms and supporting documents should be send to us by the partner university via post or e-mail.

    Please click on the below icon to download the application package (zip file). All the required documents are due by the designated deadline.




    *Our postal address and e-mail address is listed in the Application Guidelines sent to our partner universities by e-mail.

Nomination / Application Deadline for Admission

Deadline for Spring-Summer 2020 Admission
Monday, September 30, 2019
Deadline for Autumn-Winter 2020 Admission
Tuesday, March 31, 2020 (TBC)

Student Exchange Admission Schedule

Please refer to this admission schedule for the overall schedule.

Document Checklist

Check Documents to be prepared by the applicant: Submission Method Note
By post E-mail
[Form 1] COE Application Form -


Please refer to (Appendix 1) first and fill in the form.
Not required for those who enter Japan with a Japanese citizenship or Japanese passport.
[Form 2] Statement of Financial Support -


Required for everyone who is applying for a visa.
Proof of Financial Support in English or Japanese -


Supporting documents for [Form 2].
Required for everyone who is applying for a visa.
[Form 3] Confidential Reference Form *sealed


- Should be filled out by the academic advisor at home institution.
[Form 4] Check List for Students Requesting Support for Special Needs -
Need to be submitted only if a student with disabilities requests for a special accomodation.
Should be filled out and signed by a student.
(Form 4-1) Approval for Disclosure/Sharing of Peronal Information  
(Form 4-2) Application for Accommodations for Students with Disabilities  
(Form 4-3) Application for Accommodations for Students with Disabilities (Courswork Related)  
Official transcript(s) *Cumulative -
All attended semesters should be included.
3 passport-style photographs (3cm x 4cm) - Taken within the past 3 months.
No snapshots accepted (refer to Appendix 1 Section 3).
These photos will be applied for COE application and student ID.
Copy of the English test score or JLPT certificate -
For exemptions for English proficiency, refer to the Application Guideline Section 3. Language Proficiency and GPA Score Requirements.
Copy of the applicant’s passport
* Passport must be valid during the exchange period.
No need if uploaded a copy through online application (include the vital page with photo).

(Only after being admitted) Certificate of Health [View a sample]


*Health check must be taken within 3 months before your enrollment

Should be filled out and signed by a physician. Instructions will be provided after the admission results are released. Please see (Appendix 2) for Medical Information in Japan.
Deadline: February 20, 2020


Check Documents to be prepared by the home institution: Submission Method Note
By post E-mail
[Form 5] Letter of Verification -


Please fill in and sign the document.
[Form 6] Nomination List for JASSO Scholarship Application -


Please read though the eligibility first on page 1. If your students are eligible, fill in and sign the document.

1. タイプするか、楷書または活字体で書くこと

  Type or print legibly.
2. 数字は算用数字を用いること

  Use Arabic numerals for numbers.
3. 年号は全て西暦を用いること

  Note the year according to the Western calendar.
4. 固有名詞は全て正式な名称を記入し、省略しないこと

  Write proper nouns in full; do not abbreviate.
5. 申請書内の氏名はパスポート名を用いること

  Name in English must be same as appears in your passport.
6. 申請書をデータ(Excel, PDF)で提出する際に、ファイル名は変更しないこと

  Do not change the file names when you submit the Excel andor PDF data.

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