Undergraduate Exchange Student Application

Application Procedures for Exchange Students

[STEP 1] STUDENT NOMINATION

Students in our partner universities  must be nominated by their home institutions before beginning the application process. The home institution has to complete HU’s Nomination List Excel form with the basic information about the student selected for the exchange and submit it to Hitotsubashi University through the Nomination List Upload form.

*Online NOMINATION (Autumn-Winter 2025):   February 1 – March 17, 2025

[STEP 2] ONLINE REGISTRATION

The nominated student must complete an online registration form with their personal data and current courses.

*Online Application (Autumn-Winter 2025): DEADLINE   March 31, 2025

↓↓* Autumn-Winter 2025 Admission APPLICATION  Not Open↓↓

>> ONLINE REGISTRATION (UNDERGRADUATE)

[STEP 3] SUBMIT APPLICATION DOCUMENTS

Students and their home institutions must send all of the application documents by e-mail to the Study Abroad Section (Inbound), Educational Affairs Division by the designated deadline through their home institutions’ student exchange office.
Direct applications from students with no nomination by their home institutions will not be accepted.

Please check on the below Document Checklist to download the application forms.
If any changes are made after the document submission, you must promptly notify us by e-mail.

 

Nomination / Application Deadline for Admission

  • Deadline for Autumn-Winter 2025 Admission:
    Nomination Deadline: March 17, 2025 (JST)     Application Deadline: March 31, 2025 (JST) 

 

Student Exchange Admission Schedule

Please refer to this admission schedule  for the overall schedule.

(224KB)

Please check this schedule and our academic calendar before applying and ensure that the time frames meet any expected deadlines/procedures at your home institution before/after your student exchange at Hitotsubashi University.
Please note that Hitotsubashi University does not accommodate any requests from students to release any information about their grades before the university’s designated official grade release day.

 

Application Procedure for Reasonable Accommodations

Hitotsubashi university provides reasonable accommodations for students with disabilities.

If you wish to apply for it, please read No.7 on the Document Checklist and the attached files carefully and apply with all the necessary documents.

Please note that if you do not apply at the same time as your application for study abroad, the process will take longer and you may not receive the necessary accommodations.

 

Document Checklist

No. Documents to be prepared by the applicant: Submit via Note
1 Confidential Reference Form(21KB)
PDF		 Should be completed by a person who can describe your academic potential. Required for everyone.
2 Official Transcript(s) *Cumulative
PDF		 All attended semesters should be included.

*Indicate clearly the number of credits and grades earned during the previous academic years.  In English please.
3 Copy of the English Test Score or JLPT Certificate
PDF		 Not required for those from our partner universities where the exemptions for English proficiency apply. Click here to see the Language Requirements for more details.
4 (Only if necessary)
Personal Information Registration for COE Application>> Visa application procedures
*Not required for those who enter Japan with a Japanese passport or a valid status of residence.		 Online Please refer to Appendix. 1 (634KB) first and complete the form.
■COE application form is organized by HU’s partner law firm on your behalf. Please wait for a first contact email from them, and then follow their instruction.
5 (Only if necessary)
Statement of Financial Support(77KB)
*Not required for those who enter Japan with a Japanese passport or a valid status of residence.		 Online Required only for those who apply for COE.
■Please follow the instructions by HU’s partner law firm.
6 (Only if necessary)
Proof document(s) of Financial Support in English or Japanese
*Not required for those who enter Japan with a Japanese passport or a valid status of residence.		 Online Supporting documents of your financial support (e.g., certificates of bank balance, tax certificate, or scholarship, etc.)
■Please follow the instructions by HU’s partner law firm.
7 (Only if necessary)
Accommodation Request Forms for Students with Disabilities (zip file)(106KB)
PDF		 *Needs to be submitted only if a student requests support due to the disability(-ies).

Should be completed and signed by the student. Please refer to and submit all of the following documents:

  • 7-0 OSD Checklist for Students Requesting Reasonable Accommodation
  • 7-1 OSD Application for Reasonable Accommodations
  • 7-2 Consent Form for Support for Students with Disabilities
  • 7-3 OSD Coursework List
  • 7-4 OSD Affirmation and Certification of Authenticity

*For 7-3, courses can be changed later until the actual course registration period, which is after the classes begin.
8 (Only for Autumn Application)
MEXT Scholarship Application Form
*This form is sent to the applicant upon request.

PDF

 Please complete the form and attach one photograph (original or digital data , 3.5 cm x 4.5 cm) to it. The form must be submitted along with a copy of Certificate of Enrollment and Letter of Recommendation issued by the home university. 

  • Application documents must reach to us no later than March 2, 2025

For more details on the program, please read though the Course Guide:

 

Documents No.1~3 and No.7~8 must be sent to Hitotsubashi University (Study Abroad Section (Inbound), Educational Affairs Division) by e-mail by either the home university or the applicant.

Documents No.4~6 must be sent to HU’s partner law firm through an online form by the applicant.

No. Documents to be prepared by the home institution: Submit via Note
9 Letter of Verification(34KB)
PDF		 Please complete and sign the form.
10 Nomination List for JASSO Scholarship Application(38KB)
PDF		 Please read though the eligibility first on page 1. If your students are eligible and wish to apply for this scholarship, please assign a rank to your student(s) and sign the form. Please use one list for each school.
11 (Only for Autumn Application)
Nomination List for MEXT Scholarship Application(39KB)
PDF		 Please read though the eligibility first on page 1. If your students are eligible and wish to apply for this scholarship, please assign a rank to your student(s) and sign the form.

  • Application documents must reach to us no later than March 2, 2025

Documents No.9~11 must be sent to Hitotsubashi University (Study Abroad Section (Inbound), Educational Affairs Division) by the home university.

記入上の注意／Instructions

  • タイプするか、楷書または活字体で書くこと
    Type or print legibly.
  • 数字は算用数字を用いること
    Use Arabic numerals for numbers.
  • 年号は全て西暦を用いること
    Note the year according to the Western calendar.
  • 固有名詞は全て正式な名称を記入し、省略しないこと
    Write proper nouns in full; do not abbreviate.
  • 申請書内の氏名はパスポート名を用いること
    Name in English must be the same as the passport name.
  • 申請書データのファイル名は変更しないこと
    Do not change the file names of application documents.